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From Kickback Worries to Quick Adoption Celebrations

Bloomfield College migrates from Mercury Commerce to ESM’s eProcurement solution When Bloomfield College made the decision to migrate from Mercury Commerce, ESM’s original eProcurement solution, to the newer ESM Purchase, Barbara Mormando admits it: She was a little hesitant. Channeling buyers at the New Jersey college, where Mormando is Director of Purchasing, into Mercury Commerce just three years ago was no easy feat. At the time, there had been no formal procurement system. For years, buyers had been ordering their pens, paper, computers, and books without much oversight. Now, less than two years later, she was faced with migrating those same users to ESM Purchase, a cloud-based, intuitive eProcurement platform that helps users better manage spend, control costs and boost compliance. “My biggest fear was how were they going to adapt,” she said. “How were they going to react to another major change? They were just getting used to Mercury Commerce and I came along and disrupted their life again.” But, as it turns out, those initial concerns were unfounded. To the end users, the switch from Mercury to ESM Purchase looked like nothing more than a system upgrade - with benefits. Bloomfield College Needed To: Reduce off-contract spending Consolidate spend to common vendors Improve spend visibility - need line item detail   “The thing with ESM Purchase and Mercury, is that the new system is easier to use because it is more like everyday ecommerce shopping,” she said. “There was a lot of familiarity for the end user. That’s what made it easy.” Spend management strides The college, 15 miles from New York City with about 2,000 undergraduate...

Rapid Deployment: Norfolk Public Schools migrates to ESM Purchase in four months

K-12 system moves quickly from ESM’s legacy platform A long-time customer of ESM, Norfolk Public Schools recently migrated from the old eSchoolMall solution to the ESM Purchase platform – in just a couple of months. The K-12 school district, based in Norfolk, Va., serves more than 34,000 students from nearly 65 schools and other facilities across the city in southeastern Virginia. Now, Norfolk is using ESM Purchase and ESM Sourcing to consolidate its procurement, bidding and vendor solicitation processes. ESM Purchase, an intuitive online ordering system, pushes buyers to an organization’s negotiated contracts and approved vendors, boosting access to rebates and other discounts. ESM Sourcing automates all aspects of sourcing, offering a collaborative marketplace that enhances supplier relations and integrates with existing workflows for quick implementation. Both solutions include flexible and affordable options for organizations of all sizes. A true consumer e-commerce shopping experience will increase adoption, transaction volumes, and savings. Watch the Video   Norfolk Public Schools is the latest ESM customer to launch our spend management solutions within just a few months of signing. Other rapid deployment examples include: Gonzaga – 2 months from start to first transactions [link if it is live on time..] CalState – Go live at the first 10 campuses in 4 months [link] Suny Cortland – 4 months to go live[link] “After their experiences with other vendors, many of our new customers worry that deployment will take as long as a year. That’s not the way we do things.” ESM CEO Anthony Rotoli said. “In the world of eProcurement, rapid deployment equals rapid returns. Our team works hard with our customers to get them...

ESM to automate procurement, sourcing for City of Santa Monica

Beachfront California city selects ESM Purchase, ESM Sourcing The City of Santa Monica is the latest organization to automate procurement and streamline sourcing with ESM’s cloud-based spend management solutions. The beachfront community in western Los Angeles County, California, is home to about 90,000 people and, over the next two years, will have a $1.5 billion biennial budget. Santa Monica will deploy both ESM Purchase, ESM’s eProcurement solution, and ESM Sourcing, ESM’s online solution for bids and vendor solicitation. Using them together, the city will simultaneously improve visibility, control, and transparency of its spend, and find new opportunities to save. With an intuitive user interface, ESM Purchase offers a consumer shopping experience where organizations can send users directly to approved vendors and negotiated contracts, cutting back on maverick spend and boosting savings. Related Resources Consumer Shopping Interface eProcurement Solution Quotes & Bids Solution   ESM Sourcing lets users automate the entire process for bids, RFPs and vendor selection. With tools that allow for online collaboration and communication, the solution makes it easier for organizations to engage more prospective suppliers and secure more competitive bids to get the best prices, terms and agreements. ESM’s solutions are flexible and affordable, meeting the needs of organizations of all sizes. “Towns and cities across the country are stretching their budget dollars further than they have ever had to before. Our focus has always been on developing a product that not only meets their needs, but also fits in those tight budgets,” said ESM CEO Anthony Rotoli. “We look forward to a rapid deployment in Santa Monica and can’t wait to see how much they...

‘Currents of Collaboration’ theme of next week’s NACUBO annual meeting

ESM to showcase solutions that are helping campuses control spend, find savings, and do more With session tracks such as “financing the enterprise” and “mitigating risk and compliance,” attendees at next week’s NACUBO annual meeting will be exploring ways to improve risk management; to cut costs; and spend more responsibly. The six-day event, which starts July 27, is the annual gathering of the National Association of College and University Business Officers. This year’s theme is “Currents of Collaboration,” focusing on the “power of higher education and the role of the chief business officer in navigating connections and steering diverse teams toward a shared vision for the future.” Indeed, collaboration has been key for many campuses trying to survive and recover after a tricky decade for higher education institutions across the country. A recession, budget and funding cuts, increased competition for students and higher costs have made for tighter than usual times on many U.S. campuses. Related Resources: Risk & Compliance Amazon Decision Guide ERP vs. ePRocurement In fact, to stay afloat, some institutions have merged. Others, including ESM CEO Anthony Rotoli’s alma mater, have completely shut down. At the annual meeting, ESM will showcase some of the solutions that institutions across the country are relying on to save thousands of dollars - or more - a year. For example, when Ivy Tech Community College in Indiana automated procurement with ESM, they cut the number of office suppliers from 52 to 1 and reduced office spend by 40 percent. And when the massive California State University system deployed ESM’s eProcurement solution, campuses enjoyed positive ROI in just five months and...

Pennsylvania K-12 unit signs with ESM for eProcurement

Northeastern Educational Intermediate Unit to fully automate procurement We’re helping more school districts stretch their shoestring budgets now with the addition of Northeastern Educational Intermediate Unit to our growing roster of K-12 customers. Based in Archbald, Pa., the unit meets the educational and social service needs of 20 public school districts, the nonpublic schools and a career technology center in Lackawanna County in northeastern Pennsylvania. With ESM, Northeastern Educational Unit,  will be able to automate manual procurement processes and fully automate with eProcurement, leading to increased efficiency  and more money saved. ESM Purchase will allow the unit to consolidate its procurement processes and seek rebates and discounts with approved vendors. Northeastern chose ESM after hearing recommendations from other K-12 districts in the region that have deployed ESM Purchase. ESM offers an affordable and flexible eProcurement solution that allows organizations of all sizes to deploy spend management tools that fit in their budget. “They heard from other ESM customers about how we’ve helped them automate their procurement processes and how economical our options are,” ESM CEO Anthony Rotoli said. “It’s always a great day when we sign a new customer because of word-of-mouth from our existing ones. We’re thrilled to welcome Northeastern Intermediate Unit to the ESM fold.”...

That was fast: SUNY Cortland goes live with ESM in less than four months

Rapid deployment means quicker returns for New York public college SUNY Cortland signed on to use ESM’s eProcurement solution in January. Just three months later, in April, the university went live with the application. SUNY Cortland is part of the State University of New York, the largest comprehensive university system in the United States. With nearly 30 academic departments, SUNY Cortland is home to the largest teacher education program in New York and the 10th largest among public institutions in the United States. The higher education institution chose ESM earlier this year because it was more affordable and flexible than competing solutions. Now that it has been able to quickly deploy ESM Purchase, Cortland can automate its procurement processes. With ESM Purchase, Cortland will be able to take advantage of automated workflows, push more spend through approved contracts and benefit from increased visibility. “When a customer signs on with us, we see no reason to wait. We do everything we can at ESM to make sure their go live is quick, seamless and successful.”   Anthony Rotoli Co-CEO, ESM “When a customer signs on with us, we see no reason to wait. We do everything we can at ESM to make sure their go live is quick, seamless and successful,” ESM CEO Anthony Rotoli said. “We’re proud that we got it done so quickly at SUNY Cortland thanks to a great partnership between our team and theirs. We look forward to helping them track their money-saving...