Gain control and increase visibility into your organization’s spend.
ESM’s Procurement Automation solution is an intuitive online shopping solution that automates your procurement activities from beginning to end.
It used to be that Procurement solutions measured time to ROI in years. In today’s budgetary reality, such projects have almost no chance of getting off the ground. By comparison, our customers typically see a positive return on the solution within just a few months. Even a large state-wide implementation at California State University saw a positive ROI in less than 5 months. The secret to rapid returns is a combination of rapid deployments and rapid user adoption.
The faster the solution is deployed, the faster you can start putting transactions through it and saving money. Because our enablement professionals act as an extension of your team, and have enabled a wide range of vendors in the past, they are able to get things up and running quickly. At California State University the solution went live within 90 days, with 12 vendor catalogs enabled. At Ivy Tech we converted 5,000 workflows so they could go live in under 6 months.
Fitting hand-in-glove with rapid deployments, ESM customers benefit from rapid adoption across the user base. ESM is known for easy & rapid adoptions at places like at IvyTech and CalState, where they haven’t even had to hold formal training sessions, yet have amassed thousands of users in just a few months. Our user interface is going to further accelerate adoption rates for our customers.
The Consumer Shopping Experience your Users Expect
We’re bringing a real consumer shopping experience to eProcurement. If your customers — the employees, staffers or faculty of your organization have shopped on any one of the hundreds of ecommerce sites on the internet, they will feel right at home in ESM Purchase.
Your Approved Vendors, Contracts, Products and Prices
Within the e-commerce shopping environment, your users have direct access to purchase against the contracts you work so diligently to put in place.
Guide Spending to Where you Want it
You can highlight select vendors as preferred vendors, so they are automatically prioritized for shoppers. Behind the scenes, the criteria could be for prioritization as determined by you. Sustainable vendors, MWBE vendors, and local vendors are some examples. Alternatively, you could agree to prioritize a specific vendor, and negotiate more favorable terms with them in exchange.
Turn Procurement into a Revenue Stream
Enable more suppliers, roll the solution out to more users to drive more spending through the system and increase the use of P-cards to maximize your rebates. We have customers generating hundreds of thousands of dollars in rebates for their organizations.
Every transaction through the system is tracked for future reporting. Visualize spend data through analytic dashboards and management reports. With this enhanced visibility organizations are able to improve negotiating power, consolidate vendors, and identify new opportunities to drive savings.
Easy to Manage
Budget cuts, staff reductions and increasing demands are challenges faced by almost all Procurement leaders. A new eProcurement solution is a non-starter if it requires a significant and new slice of someone’s time. The good news is that we’ve developed the administrative backend to be easy and intuitive as well. At Ivy Tech, they support 2,300 active users with only 1 administrator.
ERP or No ERP?
Accelerate invoice approvals, lower processing costs and increase compliance with ESM Invoicing and ESM Purchase. The solution lets users automate time-consuming processes of collecting, submitting, approving and paying supplier invoices.
- Integrates with your ERP finance system for a single database of record and to help manage within budgets.
- Enables two- and three-way PO matching for efficient approvals and proper payments
- Improves visibility and transparency for finance departments, procurement teams and suppliers with online access and reporting capabilities.
- Streamlines the entire AP process with automated matching, managed approvals and easy-exception management.
- Works for all of your suppliers – from the largest, most sophisticated company to the small vendor down the street – with flexible submission options.
Our purchasing marketplace includes a variety of payment options for users. By directing them within the application, your organization has more flexibility and more control over the execution of your purchasing policy. From purchasing cards to physical checks – we have the options to help you get payments to suppliers on your terms and timeline.
Instructions and remittance delivered for prompt settlements, maximum rebates, and future discounts.
Email remittances on the same day. Deposit happen on the next business day.
Checks printed and mailed within 24 hrs.
Streamline Accounts Payable workflows, and at the same time help your suppliers get paid swiftly and securely.
Eliminate checks, pay suppliers electronically, and do it all with a single, simple payment file from your financial system.
The ESM system supports accounts payable functions for invoice processing during the settlement process for all invoice types. This includes electronic invoicing directly from supplier management systems, PDF email invoices, and paper invoices. The settlement process for 2-3 way matching is also supported for all invoice types. Upon settlement, your accounts payable team may send full or partial payment information to your financial system of record to complete the payment process.
Blanket Purchase Orders and Standing Purchase Orders
ESM Purchase supports both Standing Purchase Orders and Blanket Purchase Orders.
Standing Purchase Orders are used for purchases that don’t require quantity and unit prices, but still require that funds be encumbered. They are useful when there will be multiple payments that are not specifically known up front.
Blanket Purchase Orders are documents that enable tracking of multiple transactions related to a specific vendor or project. They eliminate the need to create a separate PO for each transaction.
- Integration to ERP systems including Banner by Ellucian, Colleague by Ellucian and the new Ethos communication infrastructure.
- Full reporting capabilities to track spending.
- Ability to attach relevant documents for easy access.
- Flexible workflow engine to mold to your organization’s best practices.
- Validation rules for accuracy and compliance.
- Full supplier collaboration to simplify workflows.
- Budget checks for pre-encumbrance
Complete solution delivered in less than 6 months
40% reduction in Office Spend
2,300 users with only 1 administrator