Prepare

Create a new RFx event from scratch or copy an existing template. Add sections as you need them for each event: questions, checkboxes, pricing matrices, attachments, and information sections.

Weight

Weight each section of the RFx based on your strategic sourcing requirements. Minority owned businesses? Sustainable procurement? Local vendors? You can give extra weight to these sections in your RFx, and score each vendor accordingly.

Publish

Publish the RFx to a list or multiple lists of prospective suppliers. Invite your preferred vendors directly, invite others based on geographic location, NIGP code or even a manual list.

Visibility

Vendors get notified of the RFx, and submit their entire response electronically through the vendor portal, where you can monitor their progress from sent, opened, in-process and responded.  Similarly, vendors can see the status of their submissions — has it been opened, is it being evaluated, etc.

Collaborate

The buyer can post amendments, or engage in Q&A with vendors through the online portal. All responses are kept with the respective vendor’s response to maintain a comprehensive view of each vendor.

Score & Evaluate

Assign a score to each section of each RFx response from each vendor. Evaluate each vendor holistically, and compare multiple vendors by section.

Award

Evaluate vendors on each section, and compare multiple vendors at the same time.  Make the award online and each vendor is notified accordingly.

Strategic Sourcing

Eliminate Manual Processes – Enables effective supplier relations and negotiations within the solution along with enhanced Contract Management

Intuitive Bidding – Increases efficiency and accuracy of your strategic sourcing process with intuitive bidding and quoting capabilities.

Improve Supplier Relations – Manages your suppliers, bids, quotes, RFXs and catalogs with ESM Purchase and the ESM Supplier Network

Related Resources

Carter Center Deploys ESM  »

Southwestern Selects ESM Full Suite  »

Why ESM  »